Fleet Management Software for Logistics & Delivery Operations

Q: Is this a standalone fleet platform or part of a larger logistics system?

It can work either way. Many teams start with the fleet modules - Drivers, Vehicles, Inspections, Fuel - and use it as a dedicated fleet management system. Others plug these modules into a full TMS to handle routing, orders, and dispatching. The point is: you don’t have to buy into a giant monolith just to get the features you need.

Q: Do we need to replace our telematics or GPS provider?

No. The platform doesn’t force you into specific hardware. If you already use Samsara, Geotab, Verizon Connect, or anything similar, we simply integrate with it. If you don’t have a provider yet, we can help you choose one. Your workflows stay the same - the software just finally organizes the data.

Q: Can we start with a small set of modules and expand later?

That’s exactly how most teams do it. Some begin with Vehicles + Inspections to get maintenance under control. Others start with Fuel Monitoring and tracking. As your needs change, you add routing, order sync, rate logic, or invoicing. No migrations, no “upgrade plans,” no walls to hit.

Q: Is the system customizable for our workflows?

Completely. This isn’t a SaaS app where you pray the vendor adds the feature you need. Each module is a real software component with its own API and domain logic, so you can adapt flows, extend logic, or integrate with internal tools without fighting limitations.

Q: Does this work only for logistics companies?

Not at all. Any business with a fleet can use it - retail delivery, distribution, utility services, field operations, repair teams, construction fleets, and more. If you rely on drivers and vehicles, the modules fit naturally.

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TwinCore builds custom fleet management software that gives logistics operators real-time control over vehicle performance, utilization, compliance, and maintenance workflows.

When fleet data lives in disconnected tools, spreadsheets, and manual logs, operators lose visibility into utilization, fuel spend, and maintenance risk. This leads to reactive decisions, missed compliance windows, preventable breakdowns, and inconsistent performance reporting. A tailored fleet system centralizes telemetry, jobs, and service workflows so teams can plan proactively and protect margin.

What This Fleet Platform Actually Solves

A proper fleet system is much more than tracking. It’s a single source of truth for your drivers, vehicles, inspections, fuel spend, and maintenance workflows. The software helps dispatch teams make fast decisions, keeps leadership aware of operational costs, and gives drivers a cleaner, simpler experience on the road. -

Instead of juggling five different tools - GPS, maintenance apps, fuel cards, spreadsheets, and TMS - you get one platform where everything works together.

For most teams, that means:

Fewer lost hours from unplanned downtime

Proactive maintenance and real-time monitoring ensure that vehicles stay on the road instead of sitting in the repair shop.

Faster dispatching and routing decisions

By having all driver and vehicle data in one place, teams can optimize paths and respond to new orders instantly.

Cleaner compliance and documentation

Automated logs and centralized inspections remove the paperwork headache and keep the fleet audit-ready.

Better fuel efficiency and cost reporting

Detailed analytics help identify waste and provide leadership with a clear picture of operational spending.

Fewer “where is the driver?” phone calls

Real-time tracking and automated status updates keep everyone informed without the need for constant manual check-ins.

A real foundation to scale operations without chaos

A unified system provides the structure needed to grow your fleet size and complexity while maintaining total control.

This page breaks down what a modern fleet management system should include, how integrations work, and what you can build on top of TwinCore’s logistics modules.

Core Capabilities of a Modern Fleet Management System

Fleet Tracking & Telematics

Real-time location alone isn’t enough when operations depend on accuracy, compliance, and predictable performance. A modern fleet platform goes beyond dots on a map - it compares actual movement to planned routes, flags unsafe driving behavior, highlights deviations early, and aggregates sensor data that influences cost and reliability: speed, harsh events, idling, temperature, diagnostics, and more. We integrate directly with telematics and IoT providers like Samsara, Geotab, Teltonika, and custom hardware to bring engine metrics, temperature readings, and diagnostic codes into your own system instead of scattering data across vendor dashboards.

Drivers & Vehicles Management

When driver records, vehicle history, documents, and assignments live across spreadsheets, inboxes, and outdated tools, operations slow down and compliance becomes guesswork.

A fleet management system centralizes everything:

driver profiles with documents, expirations, certifications, availability, assignment history
vehicle lifecycle data including specs, mileage, insurance, maintenance history, odometer readings, and diagnostic alerts

This eliminates constant back-and-forth like “Is this insurance current?” or “Who has this truck today?” and gives all teams one reliable source of truth.

Inspection & Maintenance Scheduling

Inspections and service schedules often break down when handled manually - missed checks, lost PDFs, forgotten reminders, and downtime that could’ve been prevented. We support structured, compliant inspection and maintenance workflows:

pre-trip, post-trip, periodic, and custom inspection flows
checklists aligned with local regulations and internal safety policies
automatic work orders and tasks when inspection items fail
maintenance scheduling based on mileage, engine hours, or time intervals

Everything is logged, searchable, and easy to audit, reducing breakdowns without drowning teams in paperwork.

Fuel & Cost Monitoring

Fuel is one of the largest operational expenses - and without precise tracking, inefficiencies and losses stay hidden. The platform pulls data from fuel cards, IoT sensors, or manual logs to analyze consumption by vehicle, route, and driver. Teams can detect anomalies such as unexpected spikes, unauthorized refills, or inefficient driving patterns, then route this data into cost-per-mile, cost-per-route, and profitability analytics for operations and finance.

Integrations That Keep the Entire Operation Connected

Most organizations already run a mix of systems: ERP, TMS, WMS, accounting, telematics, and carrier tools. A good fleet system doesn’t replace them. It connects them.

We design fleet platforms to integrate with:

TMS platforms

TMS platforms for dispatching, order statuses, live routes, and exceptions

GPS / telematics providers

GPS / telematics providers for real-time tracking, diagnostics, and sensor data

Accounting systems

Accounting systems like QuickBooks, Xero, and NetSuite for automated expenses and fuel logs

ERP / WMS / OMS

ERP / WMS / OMS for product, stock, and fulfillment flows

Carrier APIs

Carrier APIs, rate engines, and EDI for billing, shipment updates, and cost checks

Integrations are built around APIs and clean events, so your system doesn’t collapse whenever you add another connection.

When Custom Fleet Software Actually Makes Sense

You have 20+ vehicles and per-vehicle SaaS pricing is no longer sustainable
Your fleet is mixed: vans, trucks, refrigerated units, service vehicles, and you need more than a generic template
You require workflows that off-the-shelf tools can’t adapt to without awkward workarounds
You want deep telematics data, not “basic tracking only” behind a paywall

Inspections and compliance flows are specific to your operation or industry
Dispatch, accounting, routing, and logistics systems all need to share accurate fleet data
Your fleet supports broader logistics operations and you need TMS-level visibility and control

Built on a Real Logistics Framework, Not a Monolithic App

Most fleet tools are a GPS dashboard with a few forms added on top.

TwinCore’s platform is built differently: it uses a modular logistics framework where each operational area has its own domain logic, APIs, and clean boundaries.

This matters because:

your fleet software grows with your business instead of collapsing under feature bloat

modules can be added or extended over time without rewrites

engineers get a clean, understandable structure instead of a hard-to-maintain monolith

You’re not locking into “all or nothing.” You can start focused and expand as requirements evolve.

The Modules Behind a Reliable Fleet Platform

Drivers Module

Holds everything related to drivers: documents, certifications, availability, performance history, assignment logs, and compliance info. Dispatchers always know who is available, legal, and ready for the next shift.

Vehicles Module

Full vehicle lifecycle in one place. Specs, mileage, fuel type, insurance, service history, diagnostic data, and assignment history. Combined with tracking and inspections, it becomes the operational “control panel” for your fleet.

Inspection Module

Pre-trip, post-trip, periodic, or custom inspection flows. You get structured checklists, automatic flags when something fails, and visible records that your team - and regulators - can rely on.

Fuel Monitoring Module

Tracks fuel usage across vehicles, routes, and drivers. Helps detect anomalies, reduce waste, and understand true cost-per-mile and cost-per-route. Pulls data from fuel cards, IoT devices, or manual entries.

Why TwinCore for Fleet-Heavy Teams

Fleet systems usually break down not because of GPS or dashboards, but because real-world operations don’t fit into generic software. Different vehicle types, driver policies, inspection rules, fuel tracking logic, and contract-level routing create complexity that ready-made platforms rarely handle cleanly.

This approach is built around that reality. The focus is on stable architecture, clear data models, and predictable system behaviour, not quick feature sprawl. The result is software that stays readable for engineers and usable for dispatchers as fleets grow from dozens to hundreds of vehicles.

The logistics framework behind this is modular by design. That means it doesn’t force “all or nothing” decisions. Systems can start simple and evolve without painful migrations or rewrites when business requirements change.

For fleet-heavy teams, the real advantage is control. Not over a vendor’s roadmap, but over how your own operational logic is designed, scaled, and extended over time.

Benefits we provide

Feature	TwinCore	Fleetio	ChevinFleet	Fleetcheck	GSM taks
Vehicles number	Unlimited	Limited	Limited	Limited	Limited
License Type	Owner	Paid	Paid	Paid	Paid
Documents	Unlimited	Up to 25 GB	Depends on subscription	Depends on subscription	Depends on subscription
Scheduling	Available	Available	Available	Available	Available
Integrations	Any you need	Telematics systems, fuelcards, and accounting software	The majority of relatable third-party services	Telematics and fuel management systems	CRMs and warehouse management systems
Mobile accessibility	iOS and Android if necessary	iOS and Android	App for remote access of fleet data	No app, but mobile-friendly interface	A dedicated iOS/Android app for drivers
Customization	Full	Reports and dashboards	Tailored workflows, reports, and user interfaces to suit unique operational needs	Reporting and data fields	Task parameters, notifications, and workflow settings to align with business processes
Support and training	We can provide an ongoing support and staff onboarding	Offers customer support via email and phone, along with a comprehensive knowledge base and training resources	Provides extensive support options, including training programs, user guides, and dedicated account managers	Offers support through various channels and provides training materials to assist users	Provides customer support and access to tutorials and documentation to facilitate user onboarding

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What You Can Build on Top of This

Because everything is modular and API-first, companies use the fleet platform as the foundation for bigger logistics systems:

Full TMS built over time

Leverage the core fleet data to develop a comprehensive transportation management system tailored to your specific logistics workflows.

Driver apps for routing and communication

Bridge the gap between the office and the road by deploying dedicated applications for real-time navigation and messaging.

Fuel optimization dashboards

Transform raw fuel data into actionable insights to monitor consumption patterns and reduce operational overhead.

Maintenance planning systems

Move from reactive repairs to a structured schedule that tracks vehicle health and prevents unexpected breakdowns.

Compliance and audit portals

Create centralized hubs for safety records and documentation to ensure the fleet remains fully compliant with industry standards.

Scheduling / dispatch automation

Reduce manual coordination by implementing automated triggers that assign tasks and optimize routes based on real-time availability.

Custom rate engines or cost calculators

Build specialized tools to automate complex pricing models and provide instant, accurate cost estimations for every trip.

You’re not choosing a boxed app. You’re choosing a foundation.

Running a fleet gets harder as the business grows. Costs creep up, small delays turn into big ones, and disconnected tools keep adding friction. A proper fleet platform removes that friction and gives your team control instead of chaos.

If you want software that matches your operation instead of forcing you into a template, we can help you build it - or integrate the modules you need right now and expand over time.

Ready to take control of your fleet stack?

As fleets grow, costs creep up, small delays turn into big ones, and disconnected tools keep adding friction.

A proper fleet platform removes that friction and gives your team control instead of constant reaction.

If you want fleet management software that matches how your operation actually works today - and can grow with it tomorrow - we can help design and build it, or start by integrating the modules you need most and expand from there.

Let’s talk about your fleet and see what a platform built around your reality could look like.

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What our clients say about us

TwinCore has elevated the client's customers to the next level of supply chain management. The team is highly cost-efficient from a project management standpoint, and internal stakeholders are particularly impressed with the service provider's team dynamic.

Alex Lopatkin

Amous
TwinCore delivered a fully functional solution on time, meeting expectations. The highly organized team employed a DevOps approach, swiftly responded to needs and concerns, and led a productive, enjoyable workflow. Their receptiveness to client requests and feedback stood out.

Bruno Maurer

Managin Director, N-tree
Thanks to TwinCore’s work, the client has gained a user-friendly, stable, and scalable SaaS platform. The team manages the engagement well by being reliable and punctual; they deliver tasks on time. Their resources are also highly flexible, resulting in a truly seamless engagement with the client.

Mischa Herbrand

Executive, CIN
TwinCore successfully audited the apps and converted them into modern web apps, meeting expectations. They completed the project on time and within the agreed budget. Communicating through virtual meetings, the team provided updates and responded to the client's concerns.

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Joe Holme

IT Director, GDD Associates
TwinCore delivered a fully functional solution on time, meeting expectations. The highly organized team employed a DevOps approach, swiftly responded to needs and concerns, and led a productive, enjoyable workflow. Their receptiveness to client requests and feedback stood out.

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Anonymous

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